Time and task management
Know where every task stands, while it's being done
Tasks, time and quantities reported in one place, by the operator, as the work is being done.
Today
The shift produces three essential pieces of information: what was done, how long it took and in what quantity. Today each one follows its own path, and they only come together once the shift is over.
Tasks
The job card carries the priorities and the workplaces to cover. Filled out by hand, it's hard to consult from one shift to the next and hard to consolidate into an overall picture.
Time
Hours are pieced together at the end of the shift from notes, memory and conversations. Payroll and human resources get information that's late, and sometimes approximate.
Quantities
Meters drilled, bolts installed, mesh put up. These numbers are the real measure of progress, and they're often the last to be compiled.
A shift reported as it happens
The operator reports once, at their workplace
The operator sees their tasks on their device, with the context they need: the workplace, the priority, what's left to cover. They report their progress, time and quantities right on the task, as they complete them. Location attaches itself, offline or online.
Bringing these three pieces of information together changes what you can do with them. A quantity tied to a task and a time becomes a productivity measure per workplace. The same data then feeds payroll, without anyone having to re-enter it or cross-check it.
The supervisor steers instead of finding out after the fact
Adjust the shift during the shift
The supervisor assigns tasks by workplace or by priority, from a single screen, and tracks their progress continuously. A task still open by mid-afternoon becomes a signal rather than an end-of-shift discovery.
That's what gives them room to maneuver again. A piece of equipment down, a workplace out of reach, a task taking longer than planned: they can redeploy a crew, move a priority or send backup while there are still hours left in the shift. The same finding at the end of the shift leaves nothing but the report.
They then validate what has been reported, from the field. That validation is the quality checkpoint for the information: nothing goes to payroll or to your operations systems without a responsible person having reviewed it.
A note on the job card
The paper job card remains mandatory in Québec mines. Spotd doesn't replace it. The tool supports operations: it captures tasks, time and quantities as the work is being done, and makes that information available during the shift rather than at the end. The day the regulatory framework changes, your site will already be equipped.
What changes
| Tasks assigned verbally or over the radio | Tasks assigned, tracked and readjusted during the shift |
| Progress discovered at the end of the shift | Progress visible task by task, continuously |
| Time reconstructed from memory or from notes | Time reported right on the task, by the person doing it |
| Quantities compiled after the fact | Quantities captured at the source, tied to the task and the workplace |
| Field data cut off from the mine plan | Field data available for planning, shift after shift |
Assignment
The supervisor structures and assigns the shift's tasks, by workplace or by priority, from a single screen.
Execution
The operator checks their tasks and reports their time, quantities and observations in the field, with photo and location.
Tracking
The supervisor sees progress continuously, readjusts as needed and validates before anything is sent on.
What happens today should shape tomorrow's plan
Every completed task and every reported quantity becomes fresh data rather than information waiting in a filing cabinet. Gathered and structured, they give operations an accurate picture of what really happened, shift after shift.
Quantities are the most eagerly awaited data here. Meters of advance, ground support units, volumes moved: they're what hold the plan up against reality. Available the same day rather than at the end of the week, they let you adjust what comes next while there's still time.
Who it's for
- The operator
- The shift boss or supervisor
- Payroll and human resources
- Mine planning
- Operations
- The IT team
Frequently asked questions
We already have a maintenance management system.
It manages the work order once it's created. The tool captures what happens before that, in the field, and feeds it with no re-entry.
Our operators don't always have a connection underground.
The tool works offline and syncs as soon as a connection is available. Where an underground network exists, information flows without waiting.
Our IT team has to validate the integration with our existing systems.
Standard connectors are in place, and a short technical session is usually enough to confirm compatibility.
Pick an area, a trade, a shift. We'll show you what it looks like with your forms and your systems
